Full-Time
Axis Nicollet Clinic
Posted 4 weeks ago

Position Summary

The Executive Assistant performs a variety of operational and administrative support services for the Executive Director and additional support for other staff directors as necessary. Areas of coverage include Board of Directors meetings, policies and procedures and general bookkeeping assistance. The ideal candidate will have exceptional communication and organizational skills including great attention to detail. Also responsible for duties outlined below as well as other duties as assigned. (Essential Job Functions below).

Skills

  • Strong knowledge of computers in a windows environment
  • Excellent oral and written communication and problem solving skills
  • Ability to handle the demands of various skills
  • Maintain strong professional and positive demeanor
  • Excellent typing skills
  • Understanding of financial bookkeeping

Essential Job Functions

Committee and Board Liaison

  1. Assist in board meeting preparation
    1. all committees of agenda deadline
    2. collect/compile all reports, motions, etc.
    3. assist with meeting logistics and room reservations
    4. attend meeting and take minutes
    5. maintain and distribute Policy & Procedures Manual following each meeting
  2. Assist with other committee activities as requested
  3. Customer Services activities
    1. Assist Executive Director in phone/fax/mail/email activities
    2. assist in other customer service activities as assigned
  4. Assist with posting job descriptions for open positions, scheduling interviews, preparing new hire packets and employee folders and compliance audits

Qualifications

  • Must be energetic and versatile and professional demeanor
  • Must have good organizational skills, ability prioritize multiple tasks, work independently and learn new skills
  • Ability to work as a team member and work effectively with diverse people
  • Skilled and knowledgeable in Medical Assistance programs and other MN based Medical Insurance companies

Job Essentials

  • Experience: Have at least 3 years’ experience in a primary care clinic.
  • Licensure/Certification: Must have current certification in Basic Life Support.
  • Other Qualifications: It is very important to maintain professional appearance and professional behavior at all times.
  • Attendance: Must be reliable and punctual.
  • English Language: Must be able to read, write and speak English fluently. Bilingual is preferred, especially Somali and Oromo

Job Features

Job Category

Administration

Reports To

Executive Director

Department

Administrative

FLSA Status

TBD

Pay Range

TBD by Salary Survey

Effective Date

February 1, 2021

Online Application for Employment

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, creed, religion, national origin, sex, marital status, status regarding public assistance, disability, sexual orientation, age, or any other protected group status. Complete the entire application. You may attach a resume, but you must still complete all questions or your application may be deemed incomplete and may not be considered. Please fill out each box (don't just indicate “See Resume”). Applications with missing or invalid information may not be considered for any position.

General Information

A valid email address is required.
A valid phone number is required.

Education

High School

College

Other School

Other Credentials

Employment History

Most Recent Employment

Next Most Recent Employer

Third Most Recent Employer

PLEASE READ CAREFULLY. UPON SUBMISSION, YOU ACKNOWLEDGE THAT YOU UNDERSTAND AND ACCEPT THIS INFORMATION. I certify that the information on this application and its supporting documents is accurate and complete. I understand and agree that failure to fully complete the form, or misrepresentation or omission of facts, represents grounds for elimination from consideration for employment, or termination after employment if discovered at a later date. I authorize Axis Medical Center to investigate, without liability, all statements contained in this application and supporting materials. I authorize references and former employers, without liability, to make full response to any inquiries in connection with this application for employment. I agree to submit to a physical exam, criminal and/or credit background investigation, and/or screening for illegal substances upon conditional offer of employment. I understand that this document is NOT an offer of employment, and that an offer of employment, if tendered, does NOT constitute a contract for continued guaranteed employment. I understand that staff employees of Axis Medical Center serve at-will, and the employment relationship may be terminated at any time by either party, for any or no reason, other than a reason prohibited by law. If employed, I understand that I will be required to furnish proof of eligibility to work in the United States.